As a recognized club on campus, it is the responsibility of the club leaders to:
- Comply will all rules and regulations provided by 91ɬÂþ (91ɬÂþ) and found in the Student Club Handbook.
- Prohibit members from practicing any physical or psychological hazing, illegal activity, and violations of college policy.
- Practice fiscal responsibility and an ethical use of state resources.
- Adhere to the purpose of the club as stated in the constitution.
- Represent the club as elected officers in all matters pertaining to communication and dissemination of information among 91ɬÂþ, vendors, and club members.
- Maintain close communication with the club advisor. Keeping them informed of club progress towards its goals and objectives, as well as reporting any dangerous or prohibited activities engaged by anyone associated with the club.
- Maintain close communication with the Office of Student Engagement. Keeping them informed of planned activities and any potential problems/violations.
During the semester or academic year, club officers may need to step down or be removed from their role. Regardless of the case, clubs are required to fill vacant roles within 15 business days unless otherwise specified in the club’s constitution on file.
Clubs in search of new club officers may be subject to the following:
- May not be able to host events or activities until all vacancies are filled.
- May not be able to make monetary transactions until all vacancies are filled.
Clubs that do not fill vacant roles by the deadline will be subject to the following:
- Club status will be changed from active to inactive, and the club will lose their recognition for the remainder of the semester.
- The club can reapply for recognition and active status during the next open enrollment window, pending officers have been identified.
Removal
Any potential removal of a club officer should be communicated to the Office of Student Engagement immediately and prior to removal. The Office of Student Engagement encourages club leaders, with the support of their club advisor, to meet with that officer to discuss any potential concerns. Miscommunication is often an issue and can easily be resolved before escalating the concern further.
The process of selecting and removing a club officer is required to be outlined in the club constitution. For club constitutions that do not specify this process, a majority vote of all club officers and members present at a notified club meeting shall determine the decision.