91ɬÂþ

Each infraction is unique and is subject to their own unique set of standard and subsequent sanctions. Infractions will fall under one of the following violation categories:

• Student Violations: One or more students violate community standards and expectations. All students will be held accountable to the Student Code of Conduct. Anyone in violation will be referred to Student Conduct for resolution of the case.
• Club Violations: A club is in violation of standards or procedures. Clubs are required to meet the unique responsibilities required of all clubs to uphold the safety and enrichment experience of 91ɬÂþ students. A club in violation of their requirements will be referred to the Office of Student Engagement for resolution of the case. Depending on the violation, clubs may be referred to Student Conduct for resolution.
• Advisor Violations: An advisor fails to adhere to procedures or abuses their position of authority. Advisors are required to complete online club training to learn proper policies and procedures that are to be used during their time as an advisor. Should advisors violate their commitment to the club, they may be removed from their role and/or may be referred to Human Resources for further investigation of the case.

Violations

Violations occur when individuals or organizations fail to meet expectations or act in a manner that jeopardizes the integrity, finances, or operation of the club. Violations may include, but are not limited to:

• Failure to complete the annual registration process during open enrollment.
• Failure to file required paperwork by specific deadlines for requests.
• Absence from meetings and/or training.
• Abusing a position of power.
• Loss of an advisor/inability to replace an advisor within 15 business days.
• Club’s bank account has been in deficit for more than 30 calendar days.
• Failure to provide receipts or other financial records when requested.
• Unaccounted funds (e.g., deposits, withdrawals, transactions).
• Off-site bank accounts.
• Off-site withholding of funds.
• Violating the Student Code of Conduct.
• Violating the Student Club Handbook.
• Flagrant disregard for College of Wester Idaho policies and procedures.
• Failing to meet minimum requirements set forth by AS91ɬÂþ.
• Violating local, state, or federal laws.

Sanctions

When a violation occurs, the College may impose one or more sanctions based on the nature, severity, and frequency of the conduct. Sanctions may include, but are not limited to:

• Probationary status.
• Repaying debt on outstanding balances.
• Preventing access to funds.
• Restitution for damages incurred.
• Loss of privileges.
• Loss of recognition.
• Referral of the case to Student Conduct and/or local authorities.
• Removal of club officers from their position.

The College reserves the right to impose sanctions not specifically listed above when deemed necessary to address the violation, protect college resources, and maintain the integrity of the student club and organization program.

The Office of Student Engagement may not be aware a problem exists unless individuals notify our office. For that reason, we have formalized a process for reporting issues of concerns. Any student, staff, or faculty may contact the office to share concerns, complaints, or ask questions.

• If the concern is regarding a club or advisor, the issue should be reported to the Office of Student Engagement at clubs@cwi.edu. 
• If you believe the concern is in regard to a violation of the Student Code of Conduct, the issue should be reported to Student Conduct through the .

A complaint may be filed against a club under the Student Code of Conduct. A club and its members may be held collectively or individually responsible for violations of 2.10. Offenses Related to Student Organizations.

While all complaints will be investigated, 91ɬÂþ is committed to protecting the privacy of all students and, for that reason, the outcome of the investigation will remain confidential. For more information regarding the processes and procedures used to investigate complaints, please refer to the Student Handbook or contact the dean of students at dos@cwi.edu. 

A recognized club may lose recognition and no longer be considered active when significant violations occur or when the club fails to meet recognition requirements.

Ground for Loss of Recognition

Loss of recognition may result from any of the violations listed within the Violations & Sanctions section, including but not limited to financial mismanagement, failure to maintain recognition requirements, failure to adhere to college or AS91ɬÂþ policies, or violations with local, state, or federal laws. If the review of an infraction results in loss of club recognition, any existing club funds will be returned from the club’s account to AS91ɬÂþ.

Appeal Process

Club leaders or members may appeal the loss of club recognition. The process and timeline for appeals will be provided in writing in a decision letter. For more information regarding the student conduct process, please refer to the Student Handbook.

Voluntary Withdrawal of Recognition | Club Dissolution

A club may choose not to continue to be an active club on campus at any time following the club’s recognition. To dissolve or withdraw from club recognition, club leaders must: 

• Contact the Office of Student Engagement at clubs@cwi.edu. 
• Submit a copy of the club’s meeting minutes outlining how the club voted to dissolve.

If a club chooses to dissolve/withdraw, all affiliated club funds will be returned from the club’s account to AS91ɬÂþ.